Project Coordinator (Project Manager) with fluent English — Ukrainian-German non-profit organization Mykolaiv Water Hub
Location: Mykolaiv, Ukraine (online and offline)
Contract: 1-year freelance contract (Sole proprietor, Group 3, 5% tax rate)
Workload: 20 hours per week
Interview language: English
Resume language: English
Travel: Regular business trips to Berlin (a biometric passport is required), opportunity to attend international conferences to represent Mykolaiv Water Hub and for professional development

You know that water doesn’t just flow from the tap — you’re fascinated by the hidden infrastructure beneath the city. You’re interested in the reconstruction of Mykolaiv’s and Ukraine’s critical infrastructure and believe that Mykolaiv can become a platform for urban infrastructure projects and startups.
You want to grow professionally, be surrounded by international experts, speak at conferences, evolve alongside our partners, and help develop your city.

We’d be happy to have you!
— The Mykolaiv Water Hub Team

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About us:
Our team brings together experts in critical infrastructure, project management, finance, and communications who have combined their knowledge, energy, and experience to support the recovery of Southern Ukraine.
We are growing, building an international network of partnerships, and — most importantly — creating an ecosystem for long-term collaboration with Mykolaiv and other cities in Ukraine.
We all have experience studying and working in Ukraine and Germany, in international companies, organizations, and banks — and are now creating Mykolaiv Water Hub, combining our expertise and vision.

We work actively with the private sector, academic institutions, and public authorities to implement innovative solutions in the transformation of the sector and to develop human capital.
Our team has grown in Berlin — now it’s time to grow in Mykolaiv.

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Key Responsibilities

Project design and proposals:
Collaborate closely with the Berlin-based team to co-develop project proposals, ensuring alignment with existing projects and urban development goals.

Project initiation:
Coordinate project preparation, organize and facilitate meetings, maintain communication with involved stakeholders, ensure alignment of actions, keep records and follow up on action items.

Project implementation:
Support project partners in delivering results on time, within scope and budget. Organize meetings, assist in planning, documentation, and verification processes. Be proactive in identifying and solving issues in collaboration with the team.

Project finalization:
Ensure proper project closure and reporting, including drafting the final project report with analysis of outcomes, challenges, and next steps.

Stakeholder communication:
Engage and communicate effectively with various stakeholder groups — municipal, academic, private — and identify their needs and priorities.

Social media:
Create posts for various platforms, edit photos, prepare content for LinkedIn and Instagram (in English), and Facebook (in Ukrainian), coordinating content with the team.

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Requirements

Languages:

• English: Fluent (C1 or higher, mandatory)

• Basic German is a plus

Technical tools:

• Microsoft Office

• Google Workspace (incl. Google Calendar)

Soft skills:

• Integrity and initiative

• Responsibility and attention to detail

• Pragmatic and results-driven

• Communicative and proactive

• Able to work independently and as part of a team

• Time management

Experience:

• Experience in NGOs or private sector (internships also count)

• Strong communication skills in English and Ukrainian

• Experience in project management or coordination

• Experience with social media and presentation design

• Pitching skills are a big plus

Don’t have all the skills yet but eager to learn? We’re ready to support your growth — we have great trainers and mentors!

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What We Offer

Work on international projects with real community impact
Regular trips to Berlin and other cities/countries for networking and learning
Opportunities for personal and professional growth
Building an international network
A supportive and positive work environment

Working with Mykolaiv Water Hub is a chance to dive into the international world of critical infrastructure, expand your professional and geographic horizons, and be part of a community where you can grow both professionally and personally.

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Start date: June 2025
Compensation: Based on skills and language proficiency, to be determined after the interview

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Application Process

Send your CV in English to: [email protected]
Complete a short practical task (details will be provided)
Attend an interview in English

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